Welcome to Allianz UK Procure-to-Pay Supplier Information Portal

Overview

Welcome to the Allianz UK Ariba Procure-to-Pay Supplier Portal.

Ariba Procure-to-Pay provides us with a single, digital process for ordering, invoicing and paying for the goods and services
we buy across Allianz UK. Our aim is to achieve completely paper-free ordering and payment processing to increase efficiency
for both our suppliers and Allianz.

 
 

INTRODUCTION FROM BETTINA

What does this mean for you?
 

  • Allianz will issue electronic purchase orders (PO’s) which you will receive via email and can access within the Ariba portal.
  • PO’s will confirm the details of the order and terms & conditions which will govern the order.
  • You will then electronically confirm the order has been accepted.
  • Allianz will confirm receipt of the order once the goods or services have been received.
  • Once your invoice is created within Ariba it will be matched to the PO and receipt.
  • Your invoice will then be reconciled and this will enable payment to be made in line with the agreed terms.
Registration
There are two types of access:
  • Standard Account (previously Light Account): offers standard access to the portal which is free to access. Details of
    the account features and how to register are provided on the “Standard Account Supplier” tab.
  • Enterprise Account (previously Fully Enabled): offers comprehensive access to the portal, primarily for catalogue suppliers.
    Guidance on how to set up your account is provided on the “Enterprise Account Supplier” tab.
At a minimum, you will need to register for a Standard Account.

All suppliers can make their own decision as to the type of connection that suits them best. The
following parameters should be taken into account in this regard:
  • Number of transactions/amount of order value with Allianz.
  • Supplier's own outlay involved in creating the invoice in the Ariba Network.
  • Work organization in the supplier's own company.
  • Individual company or company with various subsidiaries.
  • Are other customers already served using the Ariba Network?
  • Fees.

    Please refer to the table at the bottom of the page for more guidance on which type of account is best for you.
    The type of connection can be changed at any time.

    Please contact Allianz at  PROCUREMENTHELPDESK@ALLIANZ.CO.UK
    Telephone : +44 1483465253 (9:30 AM - 4:30 PM) if:
  • You have an electronic catalogue for your goods that has not been
    included in the procurement system;
  • You exchange more than 300 documents (purchase orders, invoices and goods receipt) a
    year with Allianz and are interested in machine-to-machine integration.
For more information on the fees and differences in the accounts, please go to the Ariba
Subscription and Pricing web page ARIBA SUBSCRIPTIONS AND PRICING  or contact our Supplier
Helpdesk PROCUREMENTHELPDESK@ALLIANZ.CO.UK
Telephone : +44 1483465253 (9:30 AM - 4:30 PM)
Please note that you will need to set up a separate registration for Allianz’s e-tendering portal,
Source to Contract (S2C), or in Ariba if you work across multiple Allianz Organisational Entities (OE’s).

Help Desk for Suppliers
If you have any questions or problems regarding your order, invoice, or how to use the Ariba
Network Portal, you have the option of contacting us directly at our Supplier
Helpdesk PROCUREMENTHELPDESK@ALLIANZ.CO.UK
Telephone : +44 1483465253 (9:30 AM - 4:30 PM)
 
 
 
 
 

What type of Ariba account is best for you?

 

Swipe to view more

 
Enterprise Account Suppliers
Standard Account Suppliers
Dispatch of
order/BPO

Suppliers can select the type of dispatch
themselves in their Ariba Network Account:

a) By e-mail (most suppliers)

b) e-mail with data record
(for semi-automated further processing)

c) Data record directly in the supplier's order system (only for a small number of suppliers with a large number of transactions)
  • By mail and in the Ariba Network Account
Invoice
transmission

Suppliers can select the type of transmission themselves in their Ariba Network Account:

a) By PO flip (most suppliers)

b) Uploading of invoice data in Excel format (small number of suppliers)

c) Data record directly from the supplier's
invoice system to the Ariba Network, resulting in transmission to the Allianz system
(only for a small number of suppliers with a large number of transactions)
  • Using "PO flip", i.e. the conversion of the order/BPO into an invoice
Enterprise Account Supplier

We have put together instructions for using the Ariba Network below:

Before you receive your first order, please set up your account in the Ariba Network – among other things, you need to set up your bank account details.

Setting up your Ariba Network Account
Order and order confirmation instructions
Instructions on creating invoices and credit notes
Standard Account Suppliers

For Standard Accounts all orders are sent via email. The order email can be used to
create the invoice.

Additionally, you have access to the Ariba Network Portal and can do the following:

  • Permanently deposit data about your company in your profile. This data is automatically included
    when the invoice is created so that you do not have to enter it again for each invoice.
  • View your last 200 documents.
  • Create and submit an invoice. The order email can be sent again at any time so you do not
    need to search for the original order email.
  • View the payment status of your invoices.
  • Create multiple users so that different editors can manage the orders and create invoices.

Registration

In order to become a "Standard Account" supplier, you must first register with Ariba. When
you click on "Process Order" you will be asked to create a free account. Once registration is
complete you will simply need to log-in the next time you submit an invoice via the order
email. The registration procedure can be found in the following guidance documents:

ARIBA ONESOURCE – SUPPLIER REGISTRATION

Procedure for Registration as a Standard Account Supplier in Ariba

How to use the Ariba Network Portal

Guidance on how to use the Ariba Network Portal is explained in the following documents:

ARIBA ONESOURCE – Use of the Ariba Network for Standard Account suppliers

User Guide for usage of Ariba Network Portal
Creating an Invoice

Guidance on how to confirm an order and create an invoice are explained
in the following documents:
 

ARIBA ONESOURCE – Creating an Invoice

Allianz valid unit of measurement (UOM)
Instructions for creating invoices Standard Account Suppliers
General Purchasing Terms and Conditions
TERMS AND CONDITIONS OF PURCHASE